Satellite Truck Parking Request Form
Due to the strong demand in live/transmission truck parking positions at the Nuclear Security Summit, and security and spatial limitations, all media organizations are requested to register their interest below.
All positions are subject to approval and confirmation by the United States, and requests will be fulfilled on a limited, first-come, first-served basis. Trucks will require parking and positioning for security sweeps by no later than March 29th at 3:00 PM Eastern Standard Time, and remaining through the duration of the Summit, approximately 7:00 PM on Friday, April 1, 2016.
Organizations should indicate the type of transmission vehicle (including model, registration number, applicable dimensions [height, width, length] and weight by no later than March 15, 2016. All drivers, engineers and crew members must be accredited for the Nuclear Security Summit, and no individual without proper accreditation may enter the secure perimeter.
Please note the Summit venue has significant fiber connectivity with local Washington video service carriers (e.g. TV, VYVX, AVOC, etc), and we strongly encourage all media organizations to utilize this transmission method.
For the Summit, the Northeast side of 9th Street at L Street NW will accommodate live truck parking, in the 1st three pairs of numbered metered spaces identified (09-11-01NW; -03NW; -05NW; -07NW; -09NW; -011NW). No D.C. Department of Transportation (DDOT) authorization will be required for parking for the Summit, but trucks will require vehicle placards to be displayed, to be provided on confirmation of your position.
Cabling to Live Broadcast Positions in the International Media Center:
Media Panel connections are located at the designated street parking areas to extend connectivity between the parking area and the IDF servicing live broadcast positions in the International Media Center; self-cabling is not available. All requests for media connections between these two points should be directed through the Walter E. Washington Convention Center Audio Visual Production Department (AVP) on a fee-for-purchase basis. The AVP will serve as liaison coordination of logistics and services; however, Smart City, the exclusive provider of video and transmission connections with the Convention Center, will bill the customer directly for their portion of the services.
The AVP can be reached at 202-249-3779. It is the responsibility of the customer to provide / have available the appropriate fiber equipment with appropriate fiber port(s) to light their own fiber.
For Media Panel connections, service is provisioned via one (1) strand of Multi-Mode or Single-Mode Fiber (customer’s choice). Each Media Panel location can accommodate the following type connections / terminations: (a) Video Tie Line BNC feed-thru female 75-ohm; (b) Audio Tie Line XLR-M and XLR-F; 3 pin connection; (c) Single-Mode Fiber - SC/APC; (d) Multi-Mode Fiber - ST. Any other termination requirement is not guaranteed to be available.
It will be the responsibility of the customer to bring the appropriate patch cables to convert their gear to connect into the building infrastructure. It is the responsibility of the customer to provide and run their cabling from their truck to the media panel, and for the customer to provide and run their cabling from the IDF to the desired live broadcast positions.
All request parameters can be modified at a later date by contacting the U.S. Media Team at firstname.lastname@example.org